The Florence Nightingale Grants and Awards Committee understands that your privacy is paramount, and are committed to protecting your privacy. This policy sets out how we handle information about you.
2. Collection of personal information
Personal information is information or an opinion about an individual, or an individual who is reasonably identifiable, whether true or not and whether recorded in material form or not.
We may collect personal information from you when you:
- Apply for any of our grants or awards by filling in an application form;
- Ask to be contacted by us on our website
- visit our website; or
- contact us by any method, such as telephone, email, post, or in person, or otherwise as notified to you from time to time.
The personal information you provide to us may vary depending on the nature of your interaction with us, but may for example include your name, date of birth, contact details and any communications you send to us.
Where possible, we will allow you to interact with us anonymously or using a pseudonym. For example, if you contact us with a general enquiry, we will not ask for your name unless we need it to adequately handle your enquiry.
However, for most of our functions and activities we usually need your name and contact information.
3. Our website
Our web servers may automatically collect information when you visit our website, including:
- your IP address;
- the date and time of your visit;
- the parts of our website you access during your visit;
- your actions on our website; and
- the browser you are using.
Please note that rejecting cookies may mean that some or all of the functions on our website will not be available to you.
Our website may contain links to other websites. When you access a website other than our website, we are not responsible for the privacy practices of that site. We recommend that you review the privacy policies of each website you visit.
We may also collect your information for analytical purposes (including using a third party provider).
4. Using your personal information
The personal information that we collect is generally used to provide products or services to you, and, if you use our website, to track your usage, to evaluate performance of our website, and to keep track of your account settings. Information collected by us may also be used for the following purposes:
- to respond to your questions or suggestions;
- to improve the quality of our products or services; or
to improve the quality of your visit to our website.
5. Sharing your personal information
We may disclose your personal information to other related entities within our group for our own purposes.
We may disclose information to third party contractors, who help us conduct our business. Where information is shared with these third parties, we will take all reasonable steps to ensure that third parties observe the confidential nature of such information and are prohibited from using any or all of this information beyond what is necessary to assist us.
We may also disclose your personal information as permitted or required by law.
6. Accessing and correcting your personal information
We will, on request, provide you with access to the information we hold about you, including for the purpose of correcting or updating that information, unless there is an exception to such disclosure which applies under relevant privacy legislation. If you require access to your personal information, please contact us by email firstname.lastname@example.org or phone on (03) 6166 1570 in business hours. You may be required to put your request in writing for security reasons.
Your information will be provided free of charge.
If we refuse to provide you with access to the information, we will provide you with reasons for the refusal and inform you of any exceptions relied upon under the APPs (unless it would be unreasonable to do so).
We take reasonable steps to ensure that your personal information is accurate, complete, and up-to-date whenever we collect or use it. If the personal information we hold about you is inaccurate, incomplete, irrelevant or out-of-date, please contact us and we will take reasonable steps to either correct this information, or if necessary, discuss alternative action with you.
7. Protecting your personal information
We are committed to protecting your personal information. We take appropriate security measures to protect your personal information from misuse, interference or loss, and from unauthorised access, modification or disclosure. This includes the use of technologies and processes such as access control procedures, network firewalls, encryption and physical security to protect the privacy of your personal information.
8. Change of policy
9. Contact information
If you have any queries or complaints with regards to our collection, use or management of your personal information, please contact us at email@example.com
If you make a complaint, we will endeavour to respond to it as soon as possible. If you are dissatisfied with our response, you have the right to make a complaint to the Office of the Australian Information Commissioner by phoning 1300 363 992 or by email at firstname.lastname@example.org.